Q: WHAT IS DMS?

A: DMS is a technology to provide you with a full control of your documents (in both hard and soft formats) in you organisation.

Q: CAN I STORE GRAPHIC FILES INTO A DMS?

A: Yes. Canon ParaDM Integrated DM Solution can handle any electronic format documents including Word, Excel, PowerPoint, PDF, etc.

Q: IS THE SCANNING PROCESS OF HARDCOPY DOCUMENTS COMPLICATED?

A: Not at all. With Canon ParaDM Integrated DM Solution, scanning experience is like copying documents with touch screen panel at the Canon copier. A quick & fast 2 in 1 solution to business problem.

Q: WHAT IS THE DIFFERENCE BETWEEN A DMS AND A FILE SERVER?

A: DMS possesses stronger security, faster searching and better versioning control than a traditional file server. Also, DMS can integrate business operations via workflow system.

Q: IS IT SECURE TO PUT MY FILES TO A DMS?

A: Definitely. Files put in Canon business software such as ParaDM are encrypted and protected from unauthorized access. Furthermore, audit trail on documents will be recorded while system proactively notifies relevant parties if there are suspicious actions done to the document, thus greatly enhancing security.

Furthermore, searching of documents is made easy with ParaDM. One of the key feature is that documents could be searched by content (similar to most internet search engines), by index or by traditional browsing method.

Q: DO I NEED TO BUY ADDITIONAL SCANNING HARDWARE?

A: You can optimize your existing printing systems eg: Canon MFD to scan documents. Therefore, further investment is not needed.

Q: IN WHAT CIRCUMSTANCES SHOULD WE CONSIDER ADOPTING A DMS?

A: Examples of office environment characteristics that signify a need for adopting a DMS:

• documents play a key role in the business nature
  
  
• having remote offices that need to share documents office area is always full of hardcopy documents
  
  
• desktop is buried in documents stacks
  
  
• having difficulty retrieving stored documents