Q: My business would like to digitise our piles of paper documents. Is there any recommended document management software that can help my company efficiently achieve this and more?

A: Canon provides a series of end-to-end business solutions that can help simplify your operations, increase work productivity, and achieve more in less time. One of which is eCopy's suite of document imaging solutions. They can easily & securely transform documents into business value using infrastructure that is readily available in the office namely multi-function peripherals (MFPs) or DR scanners.

From the range of eCopy's solutions, eCopy Paperworks is an easy to deploy and use software application that complements scan and capture solutions. One of the key benefits is that it could be easily integrated with a range of widely used document management applications available in the market.

Q: What is eCopy PaperWorks? And how different is it from eCopy Desktop?

A: eCopy has announced the End of Life plans for eCopy Desktop and eCopy PaperWorks replaces the former. eCopy PaperWorks is a enhanced and improved version of the former and is an easy to deploy and use software application that complements scan and capture solutions and integrates with widely used document management applications.

Q: How can my company benefit from using eCopy PaperWorks?

A: With the features embedded in the software, time and money otherwise spent on manually handling paper can certainly be wisely invested elsewhere. Your company's information is also precious and highly confidential. eCopy PaperWorks helps you achieve document encryption and security as well as protecting your information with your necessary comments, signatures, stamps, annotations and markups.

For ease of convenience and with the age of technology we face today, you want to be able to easily file, locate and retrieve information as you store them in your digital repositories. eCopy PaperWorks enables you to quickly create searchable and editable content with its in-built Optical Character Recognition (OCR). Retrieval of documents is now made so much easier in just a few mouse clicks.

Q: My office environment is extremely dynamic and we need to have information distributed in the quickest possible time? Can eCopy PaperWorks help us with managing this?

A: Embedded in eCopy Paperworks, is an integration with Microsoft Outlook, Lotus Notes, Novell GroupWise, and other Mapi-compliant applications. It gives users easy access to incorporate information from emails and faxes into business systems with a click of a mouse.

To add value to information, PaperWorks now allows users to merge files of multiple sources and formats to save time and resources. Users can then insert Bates/Endorsement stamps, headers/footers, annotations, markups, digital signatures and even convert web URLs to hyperlink annotations thus leveraging fully on its rich assortment of markup capabilities.

Q: My company uses Microsoft SharePoint. How can eCopy PaperWorks integrate collaboratively with MS Sharepoint?

A: Microsoft SharePoint Connector for eCopy Paperworks is available to users as an add-on and it delivers, retrieves and stores scanned and electronic information directly to and from SharePoint. This will be executed through an interface familiar to SharePoint users, a feature in PaperWorks that was previously unknown to its predecessor.

eCopy PaperWorks supports Microsoft SharePoint's collaborative check in and check out function. Security is enhanced as authentication is required to open documents, and indexing of documents are now much simpler.

eCopy PaperWorks now has three other connectors so that users can retrieve and store documents into document management systems like EMC Documentum, Interwoven WorkSite and Open Text eDOCS DM.

Key Features of eCopy PaperWorks:

1. Document Management Connectors

- It enables users to integrate paper and electronic documents with document management systems such as Microsoft SharePoint, EMC Documentum, Interwoven WorkSite, and OpenText eDOCS DM, so users can retrieve and store documents to these systems within eCopy PaperWorks.

2. eCopy PaperWorks Printer

- Users can use the full range of the features to annotate, combine with other documents, save it with security options, and integrate into business workflow. Documents created in PaperWorks becomes searchable text.

3. Merge disparate documents

- Merge multiple files, in various file formats, to build consolidated documents to create a secure, searchable PDF documents that are easy to manage and distribute.

3. Add Headers, Footers and Watermarks

- An easy to use interface to apply, create and edit documents through a variety of headers, footers and watermarks.

4. Add Bates/Endorsement Stamps

- By specifying the stamps format and associated text, the software manages the number sequence. This simplifies the process with the organizing, tracking and accounting of documents.

5. Search Text in Documents

- The built-in OCR creates searchable text and users can search any documents or files, even via auther, title, keyword or date.

6. Citrix and Terminal Services Support

- Can be deployed using Windows Terminal Services or Citrix Presentation Server, simplifying application administration for sites and allowing users to view, edit and save documents from any client.

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