Not all e-mail services are created equal and, just like travelling on a plane, business class has its privileges.
With Microsoft Outlook running on an Office 365 subscription, small and medium-sized enterprises can get premium e-mail services without the hassle of setting up and maintaining their own e-mail servers. That is because Microsoft hosts the e-mail servers, so users can focus on their businesses without worrying about the technical details.
Think of it as webmail, but with a touch of class. To start off, you get 50GB worth of inbox space for every user in the company, more than most of the free webmail services in the market. And, you can use your company's e-mail address instead of relying on the generic webmail addresses which can make your business look cheap.
With the new Personal Data Protection laws, you need to make sure your employees are not sharing the personal information of your customers, deliberately or inadvertently.
Outlook on Office 365 has data loss prevention features, which automatically block users from incorporating credit card, NRIC, passport and other confidential numbers into their e-mail messages. The software automatically recognises the nature of the numbers by studying their patterns.
Last but not least, employees can easily access one another's work calendars - great for setting up meetings which involve users from different departments of the company.
Need more advice? Contact SGCloud@microsoft.com
This article was published on Feb 19 in Digital Life, The Straits Times.
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